Health and Safety

CMMS: Keeping Your Facility Safe and Healthy

As a Facility Manager, you do your best every day to keep your employees, visitors, guests, students, and the public safe and healthy. At Maintenance Care, we do our best to support you with our CMMS (Computerized Maintenance Management System) software. It helps you keep all the essentials systems in your facilities running and functioning seamlessly – so that doctors and nurses, developers and shift workers, grocery clerks and office heroes, housekeepers and landscapers can concentrate on giving their best and make things happen. 

Maintenance and Pandemic Planning eBook.

A few years ago we created an eBook for facility managers on properly planning for maintenance during a pandemic. We had no idea then how important the content would be today. Now, with a few small updates based on what we've learned in the past month, we want to share this eBook with you. You can download and read the eBook for free, right here. 

The Importance of Ongoing Maintenance

Ongoing Maintenance - It's Not Optional

A facility is only as good as its maintenance. Whether you’re in hospitality or take care of a hospital, the last thing anyone needs is a bursting pipe or the ventilation system ceasing to work. In order to not let it get there, consistent and frequent maintenance is essential. If you have regulatory compliance requirements, regular, scheduled preventative maintenance tasks and inspections are critical. That's where a CMMS comes in. With maintenance management software for health and safety on board, you can schedule, track, and report on all of your ongoing maintenance activities. 

Best CMMS Features for Health and Safety

We’ve designed our CMMS to be as individual as your facility: whether you need to keep track of a storage inventory or want to assign a name to each individual tree in the parking lotour customizable software can accommodate that.  

Our clients use their software according to their specific needs and preferences. Here are some of the most popular features used across industries: 

Scheduling Preventive Maintenance of Building Systems

Electrical, yydro, HVAC, fire detectors, etc. What do all these things have in common? They are all systems in your facility that need regular, scheduled maintenance or inspections. The Preventative Maintenance Feature of our CMMS allows you to set and automate the creation of regular work orders for these tasks. 

Remote Task Tracking  

When it comes to health and safety, it's important that your facility manager or maintenance director is able to consistently monitor which tasks are being performed on a daily basis, by whom they are being performed, and if they are being performed on time and correctly. With our Mobile App you can track and monitor all work orders and tasks from anywhere.

Regulatory Compliance Reports 

Have compliance requirements in your facility? Our Reporting and Documentation features will make it easier for you to generate the regulatory compliance reports you need, when you need them. Start by using the Preventative Maintenance feature to ensure the tasks are scheduled and completed on time in the first place.

Housekeeping Tasks 

Our newest upcoming Advanced Custom Fields feature DetSet (or Detailed Set of Questions) allows you to write and import your own sets of questions and fields for all tasks. Plus, you can attach those custom forms to a list of users, or a room. All of these means tracking and monitoring your housekeeping tasks like cleaning and sanitization will be simpler and more convenient.

Documentation 

We all know how important documentation is to anything related to health and safety regulations and protocols. Maintenance Care's convenient Cloud Storage allows you to have a secure storage place for you documents and screenshots. Plus, you can upload images directly from you mobile device - so if there's an incident you won't have to worry about losing the pictures on your phone.

Internal Communication for Team Members 

Internal communication is critical for maintaining a safe work environment for everyone. With Internal Email Client now included in our Work Order feature, your team members can communicate with each other and outside contractors, vendors etc. Even better? all email communication is tied directly to the task, so you can have a convenient record of all conversations.

CMMS and Health & Safety: FAQs

Frequently Asked Questions About CMMS for Health and Safety

Here are some common questions we get about how a CMMS can help with your health and safety regulations and procedures:

How can CMMS Help Implement Health and Safety Measures?

Great question! There are two major ways in which CMMS can help with that: the first is through Regulatory Compliance, the second is through its customization options. Regulatory Compliance includes reports and certifications mandated by the government or other regulatory bodies to ensure that certain quality standards are met. CMMS is the easiest way to keep track of required maintenance and helps Facility Managers document their progress. Custom H&S measures include everything from housekeeping to remote progress tracking and depend on the specific facility: CMMS simplifies paperwork, repairs, internal communication, and many more.  

Is there a Benefit to Using CMMS for Emergency Preparedness?

Glad you asked. Yes, there definitely is and we see it over and over! We like to say that emergencies don’t call ahead. The best emergency is one that can be avoided. Obviously, that’s not always in your control, but by keeping your facility well on maintenance schedule and by creating an emergency preparedness plan, you can preempt and drastically minimize many negative effects. 

CMMS helps with both, and it’s incredibly useful in coordinating mitigation efforts when something unforeseen happens. It starts as simple as putting your emergency evacuation plan on CMMS storage cloud where everyone can easily find and access it, or clearly delineating a line of command and delegating tasks remotely. Of course, having a CMMS and an emergency preparedness plan are not a 100% guarantee, but it makes a HUGE difference in how severe the effects of an emergency will hit any given company or institution. 

What can CMMS do to Improve my Facility’s Long-Term Occupational Health Standards?

That’s an important point. The average fulltime employee spends 8 hours a (work) day in a work facility – whether it’s an office, industrial plant, construction site, health care facility, hotel, etc., it’s your responsibility as a Facility Manager to provide them a safe environment in which to perform their jobs. It starts with keeping your building intact and well taken care of: many of our clients love the Priority Setting option (Work Order Edition and higher) or the Preventive Maintenance Scheduling and Asset Bar Code Scanning features (both Enterprise Edition) to keep track of their less frequent tasks. Or you can use our customizable CMMS features to submit service and repair tasks to reduce risk of injury and liabilities. 

Why Should I Pay for CMMS? Can't I just Monitor thing Myself?

What’s more: A couple hundred dollars a month or several thousand in repairs, lost revenue, and wasted work hours every time something breaks?  Or worse, the costs (financial and potentially human) of a serious health and safety issue? You don't work 24/7, nor do you have a perfect memory, but a software does. You can trust a CMMS to always remember to assign preventative maintenance tasks when they come due.

PS: Our software also includes the “Sleeping Peacefully” feature😉. 

Printable Facility Health and Safety Posters

Download our Health and Safety Resource Posters for Your Facility

You can print off these workplace safety posters and hang them throughout your facility to remind employees of propert health and safety guidelines. Included are posters on basic workplace safety for facility managers, handwashing guidelines, glove safety, eye safety, and seven common workplace hazards to avoid.