A Full & Powerful Preventative Maintenance Software Solution.

Access Your CMMS Preventive Maintenance Schedules on Any Device.

  • Stay organized with easy-to-manage tasks
  • Go paperless with digital dashboards
  • Maximize productivity by planning ahead

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Download our Preventive Maintenance Checklist!
Our most popular resource ever! The interactive Preventive Maintenance Checklist will make managing your preventive maintenance a breeze!
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Reduce Downtime and Extend Asset Life.

Any preventive maintenance software that helps lessen reactive work and reduce downtime will boost productivity and extend equipment lifespan in your facilities. For better decision making and prioritization, start by downloading our Top 40 Preventive Maintenance Checklist that any facility maintenance managers can begin using today. Take the next step by trying Maintenance Care's preventive maintenance management software and gain access to all the suggested maintenance items you can easily manage through your own Computerized Maintenance Management Software

Schedule tasks with our built in calendar!

Easy Maintenance Scheduling.

Plan the workload for your maintenance teams and improve building efficiencies using preventive maintenance scheduling within your facility management software. Review ongoing task scheduling routines, set a calendar date for each task and make changes easily to minimize unproductive time. Our interface is flexible and allows you to quickly and easily change task frequency, time of day and assignment responsibilities.

Manage your team quickly and efficiently.

Schedule audits & inspections in advance!

Maintain Standards and Adhere to Regulations.

Quickly isolate preventive maintenance tasks that require special attention and easily create a comprehensive report to maintain facility standards for compliance regulators or government inspectors. Preventive maintenance schedules will help you get organized by planning inspections determined to be most important to your organization.

Comply at all times and prevent surprises.

Add details with each task

Assign Maintenance Requests With Ease.

Schedule planned maintenance by automatically assigning tasks to your maintenance team members in your computerized maintenance management software (CMMS). Maintenance managers can pre-set and assign tasks to those with related skill sets. Improve communication and expectation-setting among your entire maintenance team with preventive maintenance.

Create accountability for preventive maintenance tasks and improve efficiency.

Attach or paste URL of relevant files

Easily Attach Fillable
Forms & Files.

Automatically include special files or documents to any preventive maintenance task for easy access. Include MSDS forms, training PDFs, safety documentation and instructional videos and link them to preventive maintenance tasks for any team member to easily locate and reference.

Provide quick access to training and reference material.

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Maximize ROI!

Preventive Maintenance Software to Reduce Maintenance Costs.

Understanding the benefits of preventive maintenance software can significantly enhance your business operations, particularly in terms of cost efficiency and equipment longevity. Preventive maintenance software benefits include reduced downtime and extended asset life, leading to substantial cost savings. Businesses that leverage preventive maintenance software find immense value in the customer support and resources offered, especially in terms of effective maintenance strategies and troubleshooting.

A significant 26 percent reduction in equipment and asset downtime can be achieved through the application of analytics to track preventive maintenance. Insights available through digital maintenance management reporting tools provide valuable information on asset performance, helping to predict and prevent potential failures. These preventive maintenance benefits can dramatically improve operational efficiency and reduce costs.

Analyze data with detailed reports!

Analyze Data to Improve Decision Making.

In the course of utilizing preventative maintenance software, the incorporation of real data plays an indispensable role in bolstering management decisions and strategies. The role of data within this context is substantial; it provides actionable insights that drive informed, strategic decision-making related to planned maintenance, paving the way for data-driven management.

Through meticulous data analysis, management can identify patterns, anticipate issues, and streamline operations, thereby optimizing overall performance. Data-driven decision-making for pm tasks not only enhances operational efficiency but also fosters a culture of transparency and accountability. This concrete dependence on real data underscores its pivotal role in shaping the future of management.

Get a full picture of your facilities!

Preventive Maintenance Software Optimizes Facilities Management .

Maintenance Care's CMMS software brings forth an assortment of benefits and offers functionalities that streamline the process of maintenance management. The preventive maintenance software implementation drives teams to complete tasks and fulfill work orders, enhancing equipment life span and reducing operational downtime.

The mobile maintenance solutions allow for real-time tracking and swift response to maintenance issues, thereby minimizing disruptions. With analytics-driven maintenance, data-backed decisions can be made, enabling efficient resource allocation and cost savings.

Customer support excellence ensures that users can readily troubleshoot issues and maximize the utility of the software. In essence, CMMS software combines technology and data analytics to promote effective and efficient maintenance management, ultimately aiding organizations in achieving their strategic objectives.

Building on the four key ways preventive maintenance software optimizes work order management, the first crucial aspect to delve into is enhancing communication among your team. Efficient communication is the backbone of any successful maintenance strategy. By improving communication, organizations can streamline processes, reduce misunderstandings, and increase productivity.

Maintenance software offers features that help boost employee performance, promote transparency, and simplify data sharing. This, in turn, leads to the optimization of maintenance operations and more streamlined, less reactive equipment maintenance. The real-time, accurate communication provided by such software prevents unnecessary delays, enabling quick response to maintenance issues. Furthermore, clear communication lines facilitate the maximization of asset longevity by ensuring timely maintenance.

Always know what's up next!

See Upcoming Tasks at a Glance with Preventive Maintenance Software.

Implementing a preventive maintenance program empowers facilities management to proactively manage their assets, thereby maximizing equipment uptime and extending their lifecycle. Viewing easy-to-navigate schedules on mobile devices, tablets or office computers keeps operations running smoothly because you always know what needs to be tackled text. 

The power of a CMMS that includes a digital PM schedule lies in four primary areas:

Preventive Maintenance Strategies: These are plans that guide the routine maintenance of assets. They help in avoiding sudden breakdowns and unplanned downtime, ensuring continuous equipment reliability.

Cost Savings with Preventive Maintenance Software: With well-scheduled maintenance, unexpected costs due to equipment failure are minimized, leading to significant savings.

Maintenance Scheduling: Timely maintenance prevents untimely interruptions in operations, ensuring optimal productivity.

Asset Management Software: This involves keeping track of all the company's assets, their condition, and their performance.

A preventive maintenance program, therefore, provides a comprehensive approach to asset management and operational efficiency. While the advantages of a preventive maintenance program are numerous, the benefits are significantly amplified when a CMMS is employed for scheduling these preventive tasks within a simply powerful maintenance software.

Avoid costly equipment breakdowns!

Reduce Downtime and Unplanned Breakdowns.

By ensuring regular maintenance, CMMS aids in maximizing productivity, reducing downtime, and extending the lifespan of equipment. It also offers significant cost savings, as regular maintenance helps avoid expensive repairs or replacements.

The systematic scheduling provided by CMMS improves operational efficiency by allocating resources effectively and preventing sudden, unplanned disruptions. Preventive maintenance software is a crucial asset in the modern business landscape. It offers numerous benefits such as enhanced productivity, reduced downtime, and significant cost savings. By enabling proactive equipment management, streamlined operations, and mobile accessibility, this innovative technology extends asset longevity and optimizes resource utilization.

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How Do Preventive Maintenance Activities Improve Safety?

Nothing is more serious than the safety of your tenants or visitors. As far as we're concerned, safety should be the top reason you have an effective preventive maintenance plan for your facility. Doing those simple walkarounds, inspecting the fire prevention equipment and making sure exit lights are working are all part of a routine safety plan that each facility should strictly enforce. In the transportation industry, for example, fleet preventive maintenance software is vital for keeping drivers safe. Maintaining proper equipment through preventive maintenance scheduling of maintenance activities creates a safer workplace for your employees as they handle reliable machinery that is inspected and maintained periodically.

The benefits of preventive maintenance extend well beyond planning for future repairs. Using preventive maintenance services and software that combine real-time inventory management, work order assignments, asset tracking and preventive maintenance calendars minimizes unexpected issues and empowers your team to get the job done more efficiently—and safely.


How Does it Control Repair Costs?

On a business level, preventive maintenance services will help your bottom line in many ways. If you practice regularly scheduled maintenance, emergency repairs will play a reduced role in creating a shortfall in your budget planning. Imagine trying to get a contractor to come into your facility to fix a piece of equipment in the middle of the night or not having a contingency plan in place for equipment breakdowns. These short-notice occurrences due to poor asset management can multiply maintenance expenses. Plus, you might need to bring in extra help for your maintenance team to deal with the problem at hand, not accounting for potential overtime it may cost you to keep them at work longer and getting the job done. Not all emergencies can be avoided, but you can put the odds back in your favor by conducting regular preventive maintenance management and proper asset management in your maintenance operations.

How Does it Increase Utilization?

The most expensive cost of maintaining a facility, outside of labor, is equipment replacement. The key to a good preventive maintenance plan is to minimize the number of times you will need to replace equipment within the lifespan of the facility. An HVAC unit being replaced every 15 years, as opposed to every 10 years, will save your facility thousands of dollars in maintenance costs. Increasing the cycle of equipment replacement by planning ahead with maintenance management solutions, including preventive asset maintenance, is a return on investment that is sure to bring you savings.

How Does This Help With Equipment Failure?

Equipment failure can be disastrous to the workings of your facilities. Imagine a boiler failing to properly heat the necessary water in a large hotel or in a nursing home's laundry room. Backups are often put in place, but these are often temporary and less efficient. Delays, added costs and stress are all unnecessary burdens on facility maintenance management. Planning for repairs or replacements with preventive maintenance software and asset management will help prevent costly and potentially dangerous breakdowns.

What is Preventive Maintenance Software?

Preventive maintenance software helps organizations manage and schedule maintenance tasks to prevent equipment breakdowns, reduce downtime, and extend the life expectancy of assets.

What are the Major Types of Preventive Maintenance ?

The major types of Preventive Maintenance categories related to facilities are:
  1. HVAC System Maintenance:
    • Regular inspection and cleaning of heating, ventilation, and air conditioning (HVAC) systems to ensure optimal performance and indoor air quality.
  2. Electrical System Inspections:
    • Periodic checks on electrical systems, including wiring, circuit breakers, and connections, to identify and address potential issues before they lead to failures or safety hazards.
  3. Plumbing System Checks:
    • Inspection of plumbing systems for leaks, clogs, and other issues. This may include checking pipes, valves, and water heaters to prevent water damage and maintain functionality.
  4. Roof Inspections and Repairs:
    • Routine inspections of the facility's roof to identify and repair any damage, preventing leaks and protecting the interior from water damage.
  5. Fire Safety System Testing:
    • Regular testing and maintenance of fire detection and suppression systems, including alarms, sprinklers, and fire extinguishers, to ensure readiness in case of emergencies.
  6. Elevator and Lift Maintenance:
    • Scheduled inspections and maintenance of elevators and lifts to ensure they operate safely and reliably, reducing the risk of breakdowns and improving passenger safety.
  7. Lighting System Checks:
    • Inspection and replacement of light bulbs, ballasts, and fixtures to maintain adequate lighting levels and improve energy efficiency.
  8. Security System Maintenance:
    • Testing and maintenance of security systems, including cameras, access control systems, and alarms, to enhance the safety and security of the facility.
  9. Grounds and Landscape Maintenance:
    • Regular maintenance of outdoor areas, including landscaping, parking lots, and sidewalks, to enhance the facility's curb appeal and prevent safety hazards.
  10. Generator and Emergency Power System Checks:
    • Periodic testing and maintenance of backup generators and emergency power systems to ensure they function reliably during power outages.
  11. Building Envelope Inspections:
    • Examination of the building envelope, including walls, windows, and doors, to identify and address issues such as leaks, drafts, or structural concerns.
  12. Equipment Lubrication and Calibration:
    • Lubrication of machinery and calibration of equipment to prevent wear and tear, maintain efficiency, and extend the lifespan of critical assets.

What are the 7 Elements of Preventive Maintenance?

  1. Asset Management: Allows users to track and manage assets, equipment, and machinery within an organization.
  2. Scheduling: Enables the creation and management of maintenance tasks as part of a routine.
  3. Work Order Management: Allows for the creation, assignment, and tracking of work orders including details on problem resolution
  4. History and Documentation: Maintains a historical record of maintenance activities, including dates of past maintenance, repairs, and any issues encountered.
  5. Inventory Management: Manages inventory levels of spare parts and materials needed for maintenance tasks including minimum re-order levels.
  6. Reporting and Analytics: Provides reporting dashboards to help improve maintenance performance, equipment availability, and other key metrics.
  7. Integration: Allows the integration with other systems such as financial software, wireless sensors, and monitoring devices to gather relevant data for maintenance planning.

How Do You Create a Preventive Maintenance Schedule?

Creating a preventive maintenance schedule involves identifying assets, assessing maintenance requirements, and defining specific tasks with appropriate frequencies.

Prioritizing tasks based on criticality and safety, the schedule is then created, considering operational constraints and assigning responsibilities to maintenance personnel.

Implementation includes setting up alerts and notifications, maintaining detailed records of activities, and periodically reviewing and adjusting the schedule for continuous improvement.

Leveraging preventive maintenance software enhances organization, automation, and the overall efficiency of asset management.


Essential PM Tasks to Extend the Life of Your Assets

Our comprehensive checklist gets you on track with the following key preventative maintenance tasks:

HVAC System Inspection.

Oil and or grease all shafts and motors as per manufacturer guidelines for supply air, exhaust, as well as boilers and circulation pumps.

May include either replacement of filters or cleaning of filters.

Quarterly and annual inspections to be conducted by a Certified Professional Contractor.

Fire Sprinkler System Maintenance.

1. Place alarms on standby

2. Actuate valve to ensure supervisory signals are received.

3. Flow water to ensure flow switches are functioning.

4. Flush line for backflow prevention.

5. Make any repairs needed through a qualified repair technician.

6. Flush main line to clear out backflow preventer.

7. Check for physical damage.

8. Inspect each head from floor level for damage, foreign material, paint, leakage, etc

9. Inspect for the proper number and type of spare sprinkler heads and wrench is available.

10. Visually inspect all exposed components for damage, etc.

Annual inspection to be conducted by a Certified Professional Contractor.

Fire Alarm System/Panel.

1. Test and calibrate alarm sensors, such as flame and smoke detectors, per manufacturer specifications. This requires knowing about the different sensors and their testing requirements, failure modes, and re-installation requirements.

2. Simulate inputs and test the annunciators. This requires specific knowledge of the system under test.

3. Set sensitivity. This requires an understanding of the particular system, the specific application, and fire detection theory.

4. Coordinate with the fire department/fire inspection to test the input to their system. 

5. Check the battery for corrosion and expiration date, then take appropriate action, if necessary.

Annual inspection to be conducted by a Certified Professional Contractor

Pest Control.

1. Check mouse traps and baits in all areas (main kitchen, exit doors, parkade doors, etc.).

2. Ensure that you schedule periodic pest control maintenance should be conducted by a Professional Certified Contractor.

Fire Extinguisher Checks.

Check for the following conditions:

1. Is the fire extinguisher in place?

2. Is it fully charged and in good condition?

3. Is it properly tagged showing the last recharge date?

4. Turn the bottle up-side down and shake.

5. Is there any evidence of leakage such as damp or mildewed hose?

6. Are there any broken or missing valve caps, valve wheels or nozzles?

7. Do the cabinet doors close and latch properly?

8. Is there any broken or missing glass in the cabinet doors?

9. Check and record pressure at top of the standpipe.

10. Any other condition that is not normal or satisfactory?

Annual inspection to be conducted by a Certified Professional Contractor

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